Office manager / team assistant | english & dutch b2-c1

Werkgever:
Undutchables Recruitment Agency
Regio:
Amsterdam-Zuid
 
Functieomschrijving

Office Manager / Team Assistant | English & Dutch B2-C1

Amsterdam Zuid, reference 2025-01562

Job description

Are you a versatile and organized professional who excels at keeping an office running smoothly while providing top-notch support to a busy team? In this combined role, you will be the heart of the office, ensuring operational excellence and seamless administrative support. Your main objective is to create an efficient, welcoming, and well-managed work environment for all employees and visitors. This position is perfect for a proactive, service-oriented individual who enjoys a diverse range of responsibilities and thrives on being the central point of contact.
Your key responsibilities will include:
  •  Managing all office operations, including ordering supplies, handling incoming mail and calls, and maintaining a tidy and professional workspace.
  •  Coordinating with external vendors and service providers, such as IT support, cleaning companies, and building management.
  •  Providing administrative support to the HR manager with tasks like onboarding new hires, coordinating training, and organizing employee engagement activities.
  •  Assisting the management and sales teams with secretarial tasks, including arranging business travel, scheduling meetings, and processing expense reports.
  •  Organizing and executing corporate events, from team lunches and Friday afternoon drinks ("VrijMiBo") to larger company parties.
  •  Acting as a backup for the financial officer by assisting with invoice administration and other financial-administrative tasks.
  •  Handling various administrative duties such as drafting correspondence, translating documents, and preparing presentations.

    • Requirements

    We are looking for a proactive and highly organized individual with a strong sense of responsibility and a can-do attitude. The ideal candidate is a natural problem-solver who can multitask effectively in a fast-paced environment. You are a clear and friendly communicator, service-minded, and enjoy being the go-to person for your colleagues, handling all requests with efficiency and a positive mindset.
    To be successful in this role, you will need:
  •  Fluency in English (C2 level, spoken and written) and professional working proficiency in Dutch (B2 level or higher). Dutch spoken language must be fluent, written is less important
  •  Proven experience in a similar role, such as Office Manager, Team Assistant, or Administrative Assistant.
  •  Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook).
  •  Strong organizational and time-management skills with a keen eye for detail.
  •  The ability to work independently and manage multiple priorities effectively.
  •  A service-oriented mindset and a proactive approach to problem-solving.
  •  Experience with basic HR or financial administrative support is considered a plus.
  • A driver's license is a plus, but not a must.

    • Please note that our client is unable to provide sponsorship for a work permit, and this position is not open to candidates requiring relocation.

    Working conditions

  •  A competitive gross monthly salary between €3,000 and €4,000, based on your experience and skills.
  •  A full-time position within a professional and international team.
  •  This is a fully office-based role to ensure you can be the central point of contact for the team.
  •  A good pension scheme and 8% holiday allowance.
  •  Travel expense reimbursement.
  •  The opportunity to be a key player in a dynamic and friendly work environment.
  •  Regular company events, team lunches, and social gatherings.

    • Salary from: €3000,- Salary to: €4000,-

    Work location

    Amsterdam Zuid

    Company description

    We are representing a leading international company based in the Amsterdam area. They are known for their dynamic, collaborative, and professional environment. This organization, functioning in the poultry industry, fosters a culture of open communication and teamwork, where every member's contribution is valued. They are currently seeking a new colleague to become the organizational backbone of their office and provide essential support to the team. This is an excellent opportunity to join a thriving business and play a central role in its daily success.