- Assist Facilities team with ensuring prompt payment for services procured by creating NTPOs via SAP and, processing invoices and PO's in an accurate and timely manner
- Process internal SharePoint workflows to ensure accurate creation and processing of Fleet related activities.
- Co-ordinate meetings, video conferences, documented updates and actions and monitor agreed actions
- Maintain accurate and up to date information in internal share point system and support clear presentation of fleet and travel information to internal customers
- Support department environment initiatives and compliance to support ISO14001 and ISO9001 as a minimum.
- Assist with travel system data management, supporting user administration functions and permissions
- Ensure clear and prompt communication of Travel related news and possible issues for travelers
- Assist with data gathering, recording and reporting of contracts, agreements and leases in internal system
- Support the monitoring and reporting of all Facilities issues logged in the internal system (HEAT)
- Support accurate & up to date car fleet administration and provide reports as requested by Facilities, HR, or Finance departments. Support new car lease contracts and proper return/disposal of leased vehicles
- Provide first level support for Fleet services to employees
- Assist and support travel administration and monitor and document travel activity to ensure accurate reporting. Keep central records of local travel initiatives, preferred hotels and services
- Support asset management processes by reviewing and reporting assets via internal system (HEAT)
- Act as back up for fleet and travel management during absences
- Assist with the administration of local and central insurance details and claims handling
Obviously, this is merely a part of your daily responsibilities. What makes a Fleet Administrative role interesting, is the fact that there are plenty of Ad-hoc tasks to be completed frequently. Every day is a surprise and you will be able to learn from very experienced leaders.
Would you love to have a wide range responsibilities?Do you aspire to progress your career in Fleet Management?
- 2+ years of experience in a similar position
- MBO degree or higher with a focus on Facilities / Business or Finance
- Team player and pro-active mindset
- Fluency in English, Dutch is a huge plus
- Immediately available
- 32 to 40 hours a week
- SAP experience is valuable
A rapidly growing (international) company that offers:
- The opportunity to work within an international dynamic environment
- Global leader in its industry
- A great salary package + additional benefits
- Operate from the European headquarters in Amsterdam
- Company laptop and phone